What data leaves the client's network?

Only device metrics: toner levels, page counters, model names, serial numbers, and supply status. The agent uses read-only SNMP and cannot access documents, emails, or anything stored on the copier.

How long does FleetPulse setup take?

Under 10 minutes per site. Run the setup wizard on Windows or macOS, enter your site code and API key, point it at the copier IP range, and the agent finds devices automatically.

Can my clients see their own dashboard?

Yes. You can create client-level user accounts with restricted permissions. They only see their own devices and sites, never other tenants' data.

What if the agent PC goes offline?

Readings are buffered locally in an encrypted SQLite database. When connectivity returns, buffered data is automatically sent to FleetPulse so nothing is lost.

FleetPulse — Copier Fleet Monitoring for UK Dealers

FleetPulse is a real-time copier fleet monitoring platform built for UK copier dealers. Track toner levels, page counters, predict supply needs and get smart alerts — all from one dashboard.

How FleetPulse Works

Install a lightweight agent on one Windows or macOS computer per client site. The agent discovers all networked copiers via SNMP, polls them every 15 minutes, and sends data securely to your FleetPulse dashboard. No VPN, no firewall changes, no software on the copiers.

Key Features

Real-Time Monitoring: Toner levels, page counters, and device health updated every 15 minutes via SNMP.
Smart Alerts: Get notified before a toner runs dry or a waste box fills up. Email and Microsoft Teams.
Security First: AES-256 encryption, TLS 1.2+, outbound-only data flow. We never access your client's network.
Multi-Tenant: Each client gets their own dashboard. Manage your entire fleet from one platform.
19+ Manufacturers: Sharp, Konica Minolta, Ricoh, Xerox, Canon, HP, Kyocera, Brother, Toshiba, and more.
Zero Maintenance: Install the agent once. OID updates and config changes push automatically.

Supported Copier Manufacturers

Sharp, Konica Minolta, Ricoh, Xerox, Canon, HP, Kyocera, Brother, Toshiba, Lexmark, OKI, Epson, Samsung, Develop, Lanier, Gestetner, Infotec, NRG, Savin, RISO

Pricing

Free: Up to 5 devices, no credit card required
Starter: £29/month for up to 25 devices
Professional: £79/month for up to 100 devices
Enterprise: £199/month for up to 500 devices
Flex: £1.50/device/month, unlimited devices

All paid plans include a 30-day free trial.

Frequently Asked Questions

What is copier fleet monitoring?

Copier fleet monitoring is the practice of remotely tracking the health, toner levels, page counters, and supply status of every printer and copier across your client sites. Instead of waiting for service calls, dealers can proactively manage supplies and maintenance from a central dashboard.

How does SNMP printer monitoring work?

SNMP (Simple Network Management Protocol) allows a lightweight software agent to read device data like toner levels, page counters, and error states from networked copiers. FleetPulse's agent polls devices every 15 minutes using read-only SNMP and sends the data securely to the cloud dashboard.

Does FleetPulse need a VPN or firewall changes?

No. The agent makes outbound HTTPS connections only. No inbound ports, no VPN, no firewall rules needed.

Do I need to install software on each copier?

No. One agent per site monitors all networked copiers via SNMP. Nothing is installed on the copiers themselves.

Which copier brands are supported?

Any device that supports standard SNMP. FleetPulse has optimised OID mappings for 19+ manufacturers including Sharp, Konica Minolta, Ricoh, Xerox, Canon, HP, Kyocera, Brother, and Toshiba.

Security

FleetPulse uses outbound-only architecture, AES-256-GCM encryption at rest, TLS 1.2+ in transit, and read-only SNMP. The agent never opens inbound ports and cannot modify copier settings or access stored documents.

Blog: Copier Fleet Monitoring Guides

What Is Copier Fleet Monitoring and Why Do Dealers Need It? Track toner levels, page counters, and device health across every client site from a single dashboard.
How SNMP Monitoring Works: A Guide for Copier Dealers SNMP is the technology behind remote copier monitoring. This guide explains how it works in plain English.
5 Signs Your Copier Dealership Needs Fleet Management Software Still managing your copier fleet with spreadsheets and phone calls? Here are five signs it's time to upgrade.
FleetPulse vs Manual Meter Reads: The True Cost of Chasing Toner Levels Manual meter reads cost UK copier dealers thousands per year in admin time, inaccurate billing, and missed toner alerts.
Setting Up Remote Copier Monitoring in Under 10 Minutes A step-by-step walkthrough of setting up FleetPulse at a client site.
MPS Software for Copier Dealers: How Managed Print Services Drive Recurring Revenue How fleet monitoring software powers a profitable MPS business.

Visit FleetPulse. Built in the UK for UK copier dealers.